Draft Minutes

 

Wednesday, May 10, 2006

10:00 am – 12:00 noon

Fairbanks location:  Butrovich Building – Sherman Carter Conference Room

And by audio conference

 

1.          Call to order and roll call

 

Members Present:

 

Lisa Sporleder, President

Lori Merdes, Vice President   

Isabel Martinez, Secretary

Betty Dupee

Alicia Wyse for Larry McGrady  

Mike Molnia 

Bess Rounds

Barb Rusher

Ajay Nautiyal, Alternate

Dana Platta, Alternate  

 

Others Present:

 

Jodi Bailey, Administrative Coordinator, System Governance

Debra Carter, Employee Communication Specialist

Wendy Redman, Vice President for University Relations

Joe Hayes, Executive Director, UAF Alumni Association

Richard Schointuch, Associate Vice President for Facilities

 

2.         Adopt agenda

            http://gov.alaska.eduu/saa/agendas/2006/05-10.htm

            http://gov.alaska.edu/saa/agendas/2006/05-10.pdf

 

MOTION:  Moved by Bess Rounds and seconded by Barb Rusher, passed without objection

 

“The Statewide Administrative Assembly moves to adopt the agenda for May 10, 2006 meeting.  This action is effective May 10, 2006.”

 

 

3.         Approve minutes of April 12, 2006 meeting                            

http://gov.alaska.edu/saa/minutes/2006/4-12.htm

            http://gov.alaska.edu/saa/minutes/2006/4-12.pdf

 

MOTION:  Moved by Barb Rusher and seconded by Betty Dupee, passed without objection

 

“The Statewide Administrative Assembly moves to approve the minutes from the April 12, 2006 meeting.  This action is effective May 10, 2006.”

 

4.         Guest/Public Comments

 

            There were no guest or public comments.

 

5.         Grounds keeping and Building Assessment                            

            http://gov.alaska.edu/saa/2006-04-06.ButroSpaceAssessment.html

 

Richard Schointuch reported that the Butrovich building and the president’s house are being cared for by the same labor crew as last year. The crew will be planting shrubs where the construction took place last year.

 

Shointuch suggested building an awning for the picnic area.  Sporleder suggesting having the students from TVC come and build the awning as a student project to help with costs. 

 

Schointuch said he was asked by Jim Johnsen to do an assessment of departmental space requirements in the Butrovich Building, that Regents conference room C would not be turned into an office, and that closet at the end of the hallway by the soda machines would be converted into a conference room with a few adjustments.

 

He also stated that an assessment of the furniture currently located at the Aurora warehouse would be conducted and the furniture not needed would go to surplus.

 

6.         Staff Alliance Update                                                             

 

Sporleder informed the group that Mike Humphrey attended the Staff Alliance meeting to give feedback on the new Start Walking Program.  He stated that Human Resources had to order more pedometers because the first 1000 were handed out within the first week. 

 

Humphrey also discussed the new staff health care rates and how they’ve decreased.  Human Resources is considering changing the title of the New Optional Retirement Program into something else because beginning July 1, it will no longer be new. 

 

Staff Alliance will be inviting Saichi Oba to discuss how they formulate the tuition increases and the option of offering an incentive to students who return to assist with retention. 

 

The Alliance also discussed the on-line job application system and the need to make it more user-friendly.

 

Sporleder is currently working with President Hamilton to create obtain compensation for the Staff Alliance chair.  This will not affect Sporleder whose term of office expires June 30.

 

 

 

 

 

7.         Legislative Update                                                                 

 

Wendy Redman reported that the operating budget and capital budget were approved.  The legislature also funded the Integrated Science Facility in Anchorage and also gave $1.5 million to the UAF Museum of the North.  Wendy also stated that $21 million was given for repair and renovation and $9 million was given for critical building issues.

 

She also informed the group that SJR20/ HJR32 is a non-issue due to the language of the bill.  Wendy believes the stance of the University was helpful with determining the outcome.  The road to Toolik Lake also became a non-issue. The retirement bill passed and the new tier begins July 1.

 

8.         Open Enrollment & COLA                                       

               http://www.alaska.edu/hr/benefits/open_enrollment/index.xml

 

            There was no discussion on this issue.

 

9.         Start Walking Program                                                                       

               http://www.alaska.edu/HR/StartWalking/

 

            The Start Walking Program was discussed in the Staff Alliance update.


10.        Proposed Revisions to Travel Regulations     

http://gov.alaska.edu/saa/2006-03-15.TravelRegTransmittal.pdf

http://gov.alaska.edu/saa/2006-03-30.BC-TravelAdmin.pdf

http://gov.alaska.edu/saa/2006-03-30.BC-TravelRegs-1.pdf

Existing Travel Regulation 05.02.06

            http://www.alaska.edu/bor/contents/pt5.xml   

            Click on Regulation Chapter II and scroll to R05.02.06

 

            There was no discussion on this issue.

 

11.        Senior Tuition Waiver Regulation

 

            There was no discussion on this issue.

 

12.        OIT Consolidation

           

Lori Merdes stated that the external consultant is currently here working on the five-year business plan.  Once it is completed, it will be given to Steve and the department managers.  There will be a 4-to-6 week review period for comments and concerns to be brought forward.  OIT is currently looking at relocating some staff to Bunnell, Duckering and the Butrovich building.  Position descriptions are to be completed by the end of the fiscal year and she also stated that the executive recruitments are going well.  Human Resources has approved the ability for OIT to hold a departmental internal search instead of opening the position to the entire University.  This is only allowed for positions that are duplicated where OIT currently has two employees and only one position.

 

13.        Update on governance regulation

            http://gov.alaska.edu/Staff/2006-02-07.governancereg-3-1.pdf

 

Sporleder informed the group that the regulation is being reviewed once again due to it not being accepted by Roger Brunner, the General Counsel.  At the last System Governance Council meeting, President Hamilton stated that he will begin to work on it to resolve the issues.

 

14.        Agenda Items for the Next Meeting – Wednesday, June 5, 2006

 

            Agenda items will include grounds keeping, staff campaign, retirement,

            OIT consolidation, and FSA benefit.

 

15.        Member Comments

 

Sporleder informed the group that everyone on the ballot was elected.  Dana Platta and Ajay Nautiyal will complete their terms ending in 2007, and Paloma Harbour and Sporleder will be the alternates.

 

16.        Adjourn

 

                The meeting was adjourned at 11:35 AM