Draft Minutes
10:00am –
- Public participation is
welcome.
- Please do not disrupt
proceedings when the meeting is in progress
1. Call
to order and roll call
Members Present:
Lisa Sporleder, President
Lori Merdes, Vice President
Isabel Martinez, Secretary
Nikki Blake
Betty Dupee
Alicia
Wyse for Larry McGrady
Bess
Rounds
Vince
Yelmene
Barb
Rusher, Alternate
Others
present:
Pat
Ivey, Executive Officer, System Governance
Jodi
Bailey, Administrative Coordinator, System Governance
2. Adopt agenda
http://gov.alaska.edu/saa/minutes/2005-10-12.pdf
MOTION: Passed without objection
moved by Betty Dupee and seconded by Alicia Wyse.
“The Statewide
Administrative Assembly moves to adopt the agenda for the
3. Approve minutes of October 12, 2005
meeting
http://gov.alaska.edu/saa/minutes/2005-10-12.pdf
MOTION: Passed without objection moved
by Betty Dupee and seconded by Barb Rusher.
“The Statewide Administrative
Assembly moves to approve the minutes for the
4. Guest/Public Comments
No guest or public comments.
5.
Staff
Pat Ivey gave the update on
behalf of Lisa Sporleder for the last Staff Alliance meeting on
Jim Johnsen attended the
meeting and discussed the position, Staff and Supervisor Training Director, which
he just received approval to begin the recruitment. The position will primarily focus on creating
and coordinating supervisor training for the statewide office. Jim Johnsen hopes the procedures that will
be made, will be implemented throughout the campuses.
Employee education benefits were
also discussed. Jim Johnsen is looking
into the possibility of implementing vesting provisions for the dependent
students. He is also considering a new
policy that would state, if a student initiates the withdrawal, the student will
need to give justification as to why they dropped, or they will be charged for
the class via payroll. Certified
professional manager and the health oriented classes were suggested to
automatically have the tuition waved, over and above the amount of credits
already given. Staff
There are two letters currently
being drafted for two legislators (Rep. Bruce Weyrauch and Rep. John Harris)
reminding them of their past performance regarding the University and to
continue with funding. The letters
should be finalized within a week.
The Wellness program was
discussed in detail, as to how many people actually completed the online questionnaire. The paper format is being mailed to
employee’s who did not complete the survey online and by next month Human
Resources should have the final numbers of how many were completed. The $100 rebate for completing the questionnaire,
will be entered into Banner centrally, and will reflect on the pay period
before Christmas.
Jim Johnsen is also
regrouping the old ACAS (accountability and sustainability) group to discuss
the progress of the completed projects and which ones should be reprioritized. The process should be completed within two
months.
A diversity report is being
produced for the Regents that Staff Alliance would also like to see. It will give an overview of the hiring
procedures dealing with diversity within the University system.
Pat has received the
comments from General Counsel regarding the governance regulation, but she has
questions regarding the wording that was offered.
Jim Johnsen was also authorized
to draft a job description for a new Human Resources employee, to assist with
the automation of Banner processes.
6. Senior Tuition Waiver Regulation
http://www.alaska.edu/bor/contents/pt5.xml
Barb Rusher gave a Q and A
sheet that is currently be drafted from staff around the state regarding the
new regulation. Barb Rusher met with
Saichi Oba from Enrollment Services, and he discussed that they’re currently working
on how to implement the new policy before fall of 2006. Barb will assist with the drafting of the new
regulation. Comments are welcome and should
be given to Alicia Wyse for consolidation.
There is currently nothing in regulation, but you are directed to go to
the policy 05.10.08, which includes the Grandfather clause.
7. IT Merger
http://www.alaska.edu/itmerger/
Lori Merdes stated that Steve
Smith and the IT Directors have moved forward to implement comments that were
received. This coming Friday there will be a final draft meeting with the IT Directors
before they announce the new allocations.
There will be an email sent out to staff to reflect where staff members fall
into the new organizational structure. This
document is still a working draft and even though it is in implementation
status, comments and suggestions are still welcome.
This draft will not reflect
the new positions that were suggested. Recruitment for newly drafted positions should
start by FY 07 or FY 08. OIT will have
the current open positions filled before the recruitment begins for new positions. They will begin drafting the management and
staff position descriptions as people are allocated to a particular department.
Descriptions will change with the assistance from the employees, to ensure that
they are reflective of what is done, on a day to day basis.
8.
Military Outreach Project
Jodi Bailey handed out a list
of items that were received from staff, to send to the currently deployed
soldiers. She expressed that there is
still a great need for items so the group decided to continue the drive until
April, but to wait to publicize it until February.
Alicia Wyse collected two
large laundry baskets worth of items, plus a four person place setting and a
bag of chips that wouldn’t fit in the basket, that will be given to returning
soldiers in January.
9. Staff Tuition Benefit
Regents Policy 04.06.010
http://www.alaska.edu/bor/policy/4p/p04-06.html
University Regulation
04.06.010
http://www.alaska.edu/bor/regulation/4r/r04-06.html
Employee Tuition Waiver
Study – two documents
http://gov.alaska.edu/council/2005-10-06.employee-dependenttuitionwaiverreportA.pdf
http://gov.alaska.edu/council/2005-10-06.employee-dependenttuitionwaiverreportB.pdf
There
was no discussion on this item.
10. Thanksgiving Potluck - November 18
Lisa showed the group the sample
posters that were created by Matt Walker in System Governance, and the group
decided to use all of them throughout the building.
11. Christmas Potluck - December 16
President Hamilton has
offered to donate funds to support a “big item” for the potluck. Bess suggested the item to be food from Big Daddy’s
Barbeque. The group decided to wait
until after the Thankgiving Potluck to decide what the item should be.
12. Canned
Lisa showed the group the
poster that Matt Walker in System Governance made, to post around the building
to promote the canned food drive. Lori
suggested adding actual cans of food around the wreath to make it more festive.
She will also be sending out the building wide email later this week notifying
staff of the drive.
13. Love Inc. Project
Barb Rusher informed the
group that she is still waiting for Love Inc. to assign a family to the group. The
drive will begin once we are informed, and it will end December 9. The items will have to be received by Love Inc.
by December 15, therefore the wrapping party will be December 12. Alicia will donate a tree, Lori will donate
Christmas paper and decorations, and Betty will donate Christmas paper as
well.
14. Agenda Items for the Next Meeting –
The new retirement program, Love Inc. Project,
Canned Food Drive, Christmas Potluck, IT Merger and the Senior Tuition Waiver
Regulation
15. Member Comments
Betty suggested to the group that staff begin
writing the legislators to fully support the University and Pat followed by
informing the group that Pete Kelly is looking into having the Alumni Association
contact the legislators as well.
16. Adjourn
The meeting adjourned at