Draft Minutes

Wednesday, December 15, 2004

10:00 am - 12:00 noon by videoconference

1. Call to order and roll call

(P) = Present

(A) = Absent

(AE) = Absent, excused

Current Members Lisa Sporleder, President (P) Juli Gillispie, Vice President (P) Lori Merdes, Co-Secretary (p) Betty Dupee, Co-Secretary (AE) Linda Harrigan (P) Bess Rounds (P)

Michael Simmons (P) John Mitchell (P) Lisette Richmond (P) Kenneth Coon (P) Larry McGrady (AE) Jodi Bailey, alternate (P) Alicia Wyse, alternate (P)

Others present

Hans Gunderson, System Governance

2. Adopt agenda

MOTION: passed without objection

“The Statewide Administration Assembly moves to adopt the agenda for the December 15, 2004 meeting. This action is effective December 15, 2004.”

3. Approve minutes of November 10, 2004 meeting

http://gov.alaska.edu/saa/minutes/2004-10-13.html

MOTION: passed as amended

“The Statewide Administration Assembly moves to approve the minutes of the November 10, 2004 meeting. This action is effective December 15, 2004.”

4. Public Comments

There were no public comments.

5. Staff Alliance Update - Sporleder

The Board of Regents unanimously approved the necessary policy change for annual cost of living increases. The policy change of an annual grid adjustment based on the Anchorage Consumer Price Index capped at 2% was intended to keep staff income from being eroded by inflation. The change also protects the University from large inflation jumps via the 2% cap. This brings to a close one of the major battles of Staff Alliance from the past 5 years.

Next big item for the Staff Alliance and SAA is employee training, particularly supervisor training.

6. FNSB Transportation Potential U-Pass

Sporleder requested feedback on David Leone, the Public Transportation Coordinator of the Fairbanks North Star Borough (FNSB), on the proposed U-Pass. Mitchell asked how the U-pass would be subsidized. Sporleder responded that as the process is in the beginning stages. Details are yet to be ironed out. The U-Pass could be funded either from a University-instituted fee or a University subsidy with which faculty, students, and staff will have unlimited ridership. Sporleder further commented that FNSB has found that 80% of riders have UAF as a destination or a pick up point. Mitchell commented that the FNSB has been surveying riders for the last three years.

7. Love Inc. Update – Leah Shepherd

Leah Shepherd gave a brief report on SAA’s involvement with Love Inc. The program has gone very well this year. While the building did not end up with two families, the family chosen was in need not only for Christmas but household goods because of a house fire. The Statewide staff met and in many ways surpassed the wish list of the family. Several gift certificates were provided along with the gifts. Shepherd commented that next fall, the building could support two families.

8. Canned Food Drive

Lisa Sporleder reported on a conversation she held with Laura Letuligasenoa on the state of the Canned Food Drive. Sporleder reported that the 2004 drive was going very well and SAA may out-do the 2003 drive record. The 2004 drive will continue until December 22.

9. Potluck

Lori Merdes was not able to secure hula dancers because of time conflicts. Bess Rounds has obtained 200 leis and numerous decorations for the event. Rounds and Simmons will put forth a final drive for the potluck signup sheets. The roast pig will arrive at 11:00am the day of the potluck. The Help Desk has offered to direct cleanup efforts

10. Spring SAA planning: elections, awards, staff luncheon

Sporleder asked the members to keep these topics in mind for the January 12^th meeting, as the group will have to select chairs for the awards and elections.

11. Butrovich Building Move Update - Jodi Bailey

Jodi Bailey reported that the move is in the final stages. The final shipment of parts is coming in January 15^th and most employees should not notice any further interruptions. Bailey is coordinating with SW Risk Management on a possible meeting with all staff on what an employee can and cannot do in their workspace. Bailey commented that the difficulties of the project stemmed mainly from an unrealistic timeline and the loss of the original work crew. Butrovich building management has shifted from John Dickinson to Richard Schointuch.

12. Discontinuation of Dialups

Kenneth Coon and Lori Merdes reported that on December 31, dialups will be discontinued. The last target message was sent on December 15. The website is current for ACS, GCI, and other venders at http://www.alaska.edu/its/projects/dialup.

This site will also go away in a few months. Sporleder indicated that students attending the System Governance Council retreat experienced problems obtaining dialup service at the university rate. Sporleder asked what is being done for rural students. Merdes and Coon both commented that the first place for anyone to go is the website for promotional information and then go to the Help Desk for further information.

Kenneth Coon commented that the building telephone switch is 25% complete. Information on the project can be found at www.alaska.edu/its/projects

It will be necessary for employees to make sure this information is updated on the Enterprise Directory, and were encouraged to direct their questions to the EDIR team lead by David Bantz.

13. Other Items of Interest

There were no additional items of interest

14. Agenda Items for the Next Meeting – Wednesday, January 12, 2004

Agenda items may include, but may not be limited to:

Election timeline

Outstanding employee awards

Annual staff luncheon

Discontinuation of dialups update

Telephone change update

Acceptable computer use guidelines

Can food and potluck wrap-up

15. Member Comments

There were no additional comments.

16. Adjourn