Draft Minutes

Wednesday, November 10, 2004

10:00 am - 12:00 noon by video conference

1. Call to order and roll call

(P) = Present

(A) = Absent

(AE) = Absent, excused

Current Members Lisa Sporleder, President (P) Juli Gillispie, Vice President (P) Lori Merdes, Co-Secretary (p) Betty Dupee, Co-Secretary (AE) Linda Harrigan (P) Bess Rounds (P)

Michael Simmons (P) John Mitchell (AE) Lisette Richmond (P) Kenneth Coon (P) Larry McGrady (AE) Jodi Bailey, alternate (AE) Alicia Wyse, alternate (AE) Paloma Harbour

Others present

Paloma Harbour, Staff, Budget Development

Mike Humphrey, Director, Benefits

Pat Ivey and Hans Gunderson, System Governance

2. Adopt agenda

MOTION: passed without objection

“The Statewide Administration Assembly moves to adopt the agenda for the November 10, 2004 meeting. This action is effective November 10, 2004.”

3. Approve minutes of October 13, 2004 meeting

http://gov.alaska.edu/saa/minutes/2004-10-13.html

MOTION: passed as amended

“The Statewide Administration Assembly moves to approve the minutes of the October 13, 2004 meeting. This action is effective November 10, 2004.”

4. Public Comments

There were no public comments.

5. Staff Alliance Update - Sporleder

Staff Alliance met on November 9. The date of the Staff Alliance annual Juneau retreat was changed because of a scheduling conflict with the April 13-14 Board of Regents meeting in Bethel and was rescheduled to April 5-6.

The Governance Regulation Committee presented a final draft to Staff Alliance for its consideration. Staff Alliance passed the regulation with its endorsement onto the System Governance Council which will meet on December 10 for final approval. The regulation will hopefully pass onto President Hamilton before the end of the year. The policy change which accompanies the regulation should be presented to the BOR by its February meeting.

The UAF and SW Information Technology departments are beginning the process of consolidation. The effected departments include: Statewide ITS, UAF DCC, UAF Center for Academic Technology and UAF Telephone Services.

Vice President Johnsen spoke to the Staff Alliance on several issues. On the issue of annual COLA salary grid increases, Johnson remarked that the administration including President Hamilton view this change with enthusiasm. Sporleder remarked that a major goal of the staff Alliance for many years is coming to completion. This change will have a year lag and it will be linked to the Anchorage CPI which is released in June. It will be caped at a 2% increase and contingent on the availability of budget funding necessary wording in all university contracts. The BOR will see this in regulation at its December meeting.

On the Mediation project Johnsen saw the next step as assigning a staff member to the task and asked for a member of staff alliance to work with that HR staff member. The Staff Alliance has put forth a committee to Johnson made up of one staff member from each MAU. Johnson is working on contracting with UAS faculty member Jonathan Anderson in public administration to do an assessment of training including supervisor training.

Jeannine Senechal reported that the administration job groups will be completed by the end of November, there after the Reclassification Project will be 70% complete with full completion slated for the spring of 2005.

Mike Humphrey reported on the status of the Wellness Project

6. FNSB Transportation Potential U-Pass - David Leone

David Leone is the Public Transportation Coordinator of the FNSB. The mass transit system of the Fairbanks Borough has found that 22% of riders have UAF as a destination or a pick up point. The Borough is looking to expand the routes and times to meet the needs of University riders as well as its other clientele. The Borough has met with the UAF Master Planning Committee and the Sub-committee on Parking and Circulation to see what issues the two could coordinate and one key issue was that of parking on campus and how the FNSB could help to alleviate that growing problem.

The Public Transportation Advisory Commission made up of members of UAF Master Planning Committee, Faculty Senate members, and members of the public put forward the concept of a U pass. Mayor Jim Whittaker has indorsed and sent a letter to UAF Chancellor Jones and they have begun an investigation on the idea of a U pass. The U pass with a form of revenue either from a University instituted fee or a University subsidy with which faculty, students, and staff will have unlimited ridership.

Because of the free rider program which is subsidized until March of 2006, the concept of the U pass is not necessary for two more years. This time schedule allows for the two institutions to meet and work to provide the best possible program for all involved. The FNSB will be holding meetings with the public in the future to discuss the growth and services of mass transportation in the Fairbanks area.

7. Wellness Task Force Status - Humphrey

Mike Humphrey reported that there have been two meetings of the Wellness Group. The Summex consultant summarized the key points from the first wellness group meeting and produced a preliminary report. The wellness group made multiple changes to the report. The Summex consultant is in the process of revising the report, and at some point, the highlights will be shared once the decision is made as to which parts to implement. If all the ideas mentioned by the wellness group were actually implemented, it would cost $1.3 million per year for three years, which would be too costly.

8. Potlucks - Thanksgiving and Christmas

Michael Simmons sent out an email to the building staff. SAA will not be having the potluck in Sherman Carter Conference room. With the BOR room still occupied by the building move project SAA’s potluck may be on 2^nd floor hall way and utilizing 212a and 212b for food storage.

On the Christmas Potluck Bess Rounds has obtained a cooked pig and 200 hundred leis. She is working with UAF’s theater department for further decorations.

9. Love, Inc. Update

Lori Merdes has learned of a family of a worker in statewide whose son recently lost the family home to fire. The group expressed it’s wish to have this family as one of its two Love Inc. families.

MOTION: passed without objection

“The Statewide Administration Assembly moves to adopt Rose Pagh’s son’s family as one of the two Love Inc. families the staff of Statewide helps this holiday season. This action is effective November 10, 2004.”

10. Canned Food Drive Update

The System Governance Office will put up signs and place boxes around the building.

11. Butrovich Building Move Update - Jodi Bailey

Jodi Bailey’s report came in the form of an email as she was unable to make the meeting. Sporleder read the following report:

BIR/UAF PAIR are moving up to Butro on 11/10 and should be completely moved up by end of day. Product should be arriving on 11/19 which will cover my cubicle, redoing Bonnie Carroll's and Michelle Wood and Connie Kramer's 6-pack. We are also expecting new work surfaces to replace the 90" with 96" which were installed throughout ITS. Once all fixes are completed (expected end date is 11/24) all parts and pieces are taken to storage for the next time. I think I want to hold a building wide meeting in Regents Conference after the Regents meeting in December, to discuss the move and any other left over things that need to be taken care of that might have been forgotten.

12. Other Items of Interest

The scheduled Butrovich telephones number change has been put on hold until the building moves are completed.

13. Agenda Items for the Next Meeting – Wednesday, December 15, 2004

Discontinuation of Dialups with Lori Merdes

Telephone move

14. Member Comments

15. Adjourn