Wednesday, January 10, 2001
10 am – Noon
Fairbanks location: Butrovich Building – Sherman Carter Conference Room
1. Call to Order and Roll Call
Kerry Digou, President
David Rohwer, Vice President
V. Janene Sikkink, Secretary
Mike Humphrey, SWOHR
Lori Fields, ITS Help Desk and Training
Brian Brubaker, System Governance
2. Adopt agenda
MOTION: Moved by Gramstad, seconded by Letuligasenoa, passed without objection
“The Statewide Administration Assembly of the University of Alaska hereby adopts the agenda for its January 10, 2001, meeting. This action is effective January 10, 2001.”
3. Approve December 13, 2000, minutes
MOTION: Moved by Gramstad, seconded by Veazey, passed without objection
“The Statewide Administration Assembly of the University of Alaska hereby approves the minutes of its December 12, 2000, meeting. This action is effective January 10, 2001.”
4. Book Drive for the Literacy Council
Kerry Digou said that he had no information regarding this. This was an idea proposed by Connie Kramer who was not present to elaborate. No further discussion took place.
5. Butrovich Parking Arrangements
Kerry Digou said that he spoke to Jim Lynch who had some changes he wanted made to SAA’s parking suggestions. Kerry Digou proceeded to draw a diagram that displayed these changes.
In the plan proposed by Jim Lynch, there would be two parking spaces reserved for UAF Facilities Services. They would be two north facing spots, one on either side of the grassy meridian directly across from the loading and unloading area at the front of the building.
There was some doubt among SAA members as to whether or not UAF Facilities Services vehicles would take advantage of these spaces or if they would continue to park in the loading and unloading area as they often do now.
Jim Lynch is proposing that there should be four north facing parking spaces for short term parking (which could be for 30 minutes, one hour, two hours, or any other specified length of time to be determined). Vehicles with UAF parking decals as well as vehicles without decals would be eligible to park in these short term spaces. Two of these spaces would be the east and two to the west of the spaces reserved for Facilities Services.
Jim Lynch proposes that university owned vans should have four north facing parking spaces reserved immediately to the west of the stairway that goes up from the parking lot to Yukon Drive. (The three university owned vans which are normally parked in the Butrovich Parking Lot are owned by ARSC, ITS, and SW Procurement.) He suggested that there be four parking spaces for visitors immediately to the east of that stairway.
An SAA member suggested that visitor parking be to the west of the stairway and university-owned vans should be parked to the east of the stairway. It was pointed out that the vans are taller than many other vehicles and could potentially obscure signs.
Chris Garris said that two rental cars were ticketed yesterday (January 9, 2001), even though UAF Parking Services told him that they wouldn’t start ticketing again until after January 15, 2001.
Kerry Digou said that Jim Lynch will be taking the final parking changes to President Hamilton for his review. Kerry Digou said that he would discuss these again with Jim Lynch and report back to SAA.
6. Recap of Adopt-A-Family, Food Drive and Potluck
Sharon Gramstad said that the letter to the News-Miner in the applause section should appear later this week. She said that we may have had less participation in Adopt-A-Family this year because the folders weren’t routed the same way as they were last year. John Mitchell, ITS, helped Sharon Gramstad coordinate the Adopt-A-Family effort.
This year, the amount of food collected in the Canned Food Drive was 440 pounds, which was more than double the previous high (220 pounds in 1999). David Rowher helped out by delivering food to the Food Bank.
V. Janene Sikkink coordinated the December potluck, which went well. Using two sides of a long table was faster than routing people through the kitchen, but there were fewer tables available for seating, and many people didn’t have a place to sit after going through the line. At the next potluck, more tables may be needed.
7. Outstanding Employee Awards
Donna Miranda, who isn’t present, volunteered to chair this committee.
Distribution of the nomination forms for awards and the election should be completed by the end of the month. Brian Brubaker will work with Donna Miranda and Chris Garris to prepare these, and SAA members will be able to review the draft forms electronically and give input.
We don’t know yet what the date of the awards luncheons will be.
8. SAA Elections
Chris Garris is chairing this committee. There was no further discussion.
9. Other items of concern
Dave Veazey acknowledged his lack of attendance recently. He said that he will try to improve his attendance at future meetings.
Kerry Digou said that he and Jim Lynch discussed the problem of the lookout intersection. Jim Lynch has some ideas on how to fix this.
Hours for UAF L.I.F.E.
It was suggested that we discover how increasing the hours available for the UAF LIFE program would increase the cost of UAF LIFE. How many people use the UAF LIFE program? How many people use the SRC? How does Ruth Olsen know that other SRC users object to extending UAF LIFE hours?
It was recommended that SAA research the answers to questions that have been asked before inviting a guest.
10. Agenda items for the next meeting – Wednesday, February 14, 2001
Staff Development Initiative Group
Dave Veazey said that the Staff Development Initiative Group will begin looking at things to do for staff development, beginning in March 2001. Are there any ideas or recommendations that could come from SAA?
The meeting was adjourned at 10:45 am.