1. The meeting was called to order at 1:39 pm.

2. Roll call:

Present:	
     Ann Secrest	           Vi Mullen
     Gene Kuhn 		           Beth Wilkey 
     Paulette Wille

Absent:	
     Pat Bishop		            Dorothy Parkerson (proxy to Adamczak)
     Wendy Tisland		    Bonnie Williams
     Carolyn Reddekopp	            Sharon Hoffbeck

Others present: Patty Kastelic, Dir., SWHRD
Tim Adamczak, SWHRD
Paul Tengan, SAA Staff

3. The agenda was adopted, with the addition of an Item 5.a.ii., Retroactive Bonus, at the request of Mullen and consent of Kastelic:

1. Call to order
2. Roll call
3. Adopt agenda
4. Approve minutes for March 12 meeting [previously distributed]
5. Items from President Komisar / Vice Presidents / Executive Directors
a. Interim Director Patty Kastelic
i. Statewide Job Evaluation Committees
ii. Retroactive Bonus
iii. Other items of interest
6. Report from SAA President Secrest
a. General Assembly update
b. Old Business carried forward
7. Elections committee status- Dorothy Parkerson
8. APA Legislation - Ann Secrest
9. Retroactive bonus pay - Vi Mullen
10. Other business
11. Adjournment

4. Minutes for the March 12 meeting, previously distributed, were approved.

5. Items from President Komisar / Vice Presidents / Executive Directors

a. Interim Director Patty Kastelic
i. Statewide Job Evaluation Committees
Kastelic reported that there is now a spreadsheet for classified and APT positions. There are similar spreadsheets being compiled for UAF. The intention is to have spreadsheets for all MAUs which will enable direct comparisons and ensure that comparable positions are given the same number of points for rating purposes across the system.
Barbara Wilson has been training the Juneau people on the modified Colgate system, and Kastelic is trying to get her to come up and train Fairbanks personnel. Kastelic anticipated hiring a Hay trainer in May.

With regard to the Job Evaluation Committees, it had been determined that Statewide did not have sufficient personnel (approximately 220 employees) to provide a wide enough range of positions and evaluations to justify immediate formation of its own Job Evaluation Committees. Assuming that classifications will be made consistent across the system, it would be more effective to have Statewide evaluations done by the UAF Job Evaluation Committees, and have Statewide representatives on these committees. Aside from the necessary training, actual experience sitting in on the evaluation process is essential. This can be gained quicker and more effectively in this manner, rather than by having evaluation committees for Statewide personnel only started up from scratch.
Once the Statewide representatives have been trained and exposed to actual evaluations sitting on the UAF committees, the question of whether Statewide should have its own committees can be re-visited.

ii. Retroactive bonus

Kastelic reported this is a lump sum which has been distributed as an equity issue to the University, as part of a State-union contract. This year, the Chancellors have decided, in line with strong Board of Regents feelings, to distribute the moneys as a percentage of base pay rather than in lump sums. It will be given to all permanent full-time and part-time employees including those who are not on General Fund support.
There had been commitments in the past to allow governance groups discussion on this matter before decisions were finalized. Kastelic said she assumed that the opportunity still remains for protest or expression of differences on this manner of distribution as proposed by the chancellors.
She further reported that the chancellors had discussed various budget issues. They had discussed the 3% raise which is unfunded; regardless of the level of funding finally approved by the legislature, the 3% remains unfunded. The chancellors are nevertheless committed to it, and the 3% raise is assured.

The retroactive bonus will be less than last year; it is based on a cost-of-living increase index. As opposed to last year's nearly $3.6 Million, this year's bonus will be about $1.8 Million.
Benefits and retirement costs must also come out of this lump sum, so the net distribution of the bonus will be even less.

iii. Other items of interest/ i. Position Evaluation Comm.

Discussion continued on appointments to the committees. Adamczak recommended two people be appointed to each committee from Statewide, and alternates also be available as back-ups. The group concurred.

Jerry Neubert, one of those on the list for appointment to the APT committee, joined the meeting at this point. He was briefed on a point Mullen had brought up regarding UACN employees in Anchorage, and the preference of UACN to have those positions evaluated by the same committee(s) who evaluate the Fairbanks UACN positions. Neubert said that would be his preference as well for FP&C positions in Juneau and Anchorage. Whether the UAF or UAA committees do the evaluating, his preference was that the same committees who evaluate all Statewide employees work on all FP&C positions, regardless of location.
Neubert raised the question of what would happen if there is dissatisfaction with evaluations. Adamczak pointed out there would be an Appeals Board. Discussion ensued on the nature and makeup of the Appeals Board, and it was decided that this required further discussion with Kastelic.
Neubert put in the comment that he would not be able to accept an appointment to an evaluation committee at this time. He will advance the name of another person from FP&C in his place.

6. Report from SAA President Secrest

a. General Assembly update

The General Assembly had written a letter to the governor and legislature in support of the university budget, Mullen reported. Representative Niilo Koponen replied to this. Secrest distributed summary reports of all university-related bills before the House and Senate. She urged the members to send personal opinion messages (POMs) to both the governor and the legislators in support of the university budget.
A position paper from the Statewide University Relations office was also distributed, regarding HB 549/SB 441, which would exempt the university from the Alaska Administrative Procedures Act (APA). If the requested exemption is not obtained, it is anticipated the university will incur costs of approximately $200,000 annually to meet the requirements mandated by the APA.
Secrest again asked the members to contact the governor and legislators to express support for the university budget and HB 549/SB 441. [A copy of the position paper is appended as Attachment 1.]

b. Old Business carried forward

Standing agenda item; no old business.

7. Elections committee status

Wilkey reported that the committee had put together and distributed a memo to all Fairbanks Statewide employees calling for nominations for the election of FY93-94 members. Tengan reported about half a dozen sheets of replies had already been received. It was anticipated that the process of contacting nominees, assembling a slate, and distribution of ballots would proceed smoothly.

8. APA Legislation

This item was covered above in Secrest's report and the distribution of the position paper.

9. Retroactive bonus pay

This item was covered above in Kastelic's report.

10. Other business

Kuhn reported on activities of the Committee on Transportation and Campus Security, to which he is the newly appointed SAA representative. A large part of the committee's function is considering appeals to parking citations.
Other than that, the committee had been working on the plan to have parking pay for itself. This has now been deferred, since the receipt of a March 5, 1992, memo from Chancellor Wadlow, changing the timeline on that project. Wadlow's memo referred to UAF's acquisition of two off-campus properties and the impact of the resulting shift of personnel and traffic that would follow. Until said impact can be assessed, she requested a delay in decisions about new parking systems until 1992-93.
In the interim, she advised that plans for installation of metered parking in the Signers' Hall lot may proceed.

Kuhn also mentioned other issues of the committee, such as expanding its review powers to oversight of the new armed units of campus security. He also reported that he had not yet been able to obtain answers to the questions raised by Larry Baker regarding the breakdown of Physical Plant maintenance costs and how portions of it are attributed to parking costs. He expected that answers to this may be sought, once the committee's backlog of parking citation appeal reviews are whittled down.

No other new business was brought up.

11. Adjournment of the meeting was proposed and seconded. The meeting was adjourned at 2:58 pm.