Section 2. The SAA representative to the System Governance Council shall be the SAA president. If the SAA President cannot attend a System Governance Council meeting, the SAA Vice President shall attend.

The SAA representatives to the Staff Alliance shall be the SAA president and vice president. If the SAA president or vice president cannot attend, the SAA secretary shall attend.

SECTION 3. The SAA shall communicate to statewide employees via electronic mail.

SAA agendas, minutes, directory and other information shall be posted on the internet bulletin board for public access.

The Nominations Committee will solicit nominations of candidates, ascertain eligibility to run, prepare and disseminate information on the candidates; prepare, send out, receive and supervise the counting of ballots, and announce the results of elections.

The Nominations Committee will solicit and provide to the newly elected SAA a list of eligible individuals interested in serving on various committees and councils.

The Nominations Committee will cease to exist upon completion of these tasks for each election.

Section 2. Each geographic region containing statewide administration employees is assured of at least one representative.

Section 3. Elections shall be held at least one month prior to the face-to-face spring meeting, to allow for the attendance and orientation of newly elected SAA members.

Section 4. Only elected SAA representatives shall be voting members of the SAA except that alternates may vote in the elected representative's absence. If alternates are unavailable, an elected representative may provide, by written proxy, voting privileges to another eligible voter.

Section 5. Alternates shall consist of the pool of candidates remaining from the most recent election. A representative may select any alternate to represent him/her for a given meeting. Should this pool of alternates be exhausted, a representative is free to select any statewide administration employee. per Article III, Section C. 2 of the Constitution.

Section 6. If an elected representative of the SAA misses two meetings of the SAA within a fiscal year, and does not send an alternate, the representative's seat shall be declared vacant unless a majority of the SAA votes to sustain the membership of the individual. In the event that position is declared vacant, the alternate in that geographic region pool with the highest number of votes received will fill the unexpired term.

Any representative can be subjected to a recall if 25% of the SAA voting membership signs a petition to have the representative recalled, and forwards it to the SAA president. A vote of the geographic region's eligible voters will be taken. A representative will be recalled upon a majority of the votes cast.

Section 2. The Vice-President shall preside at the SAA meetings in the absence of the president and shall serve on the Staff Alliance. The Vice President shall serve as an alternate to the System Governance Council in the absence of the president.

Section 3. The Secretary shall preside at SAA meetings in the absence of the president and vice-president and shall serve as an alternate on the Staff Alliance , and on the System Governance Council in the absence of the President or Vice President.

Section 4. In the event of a vacancy of an office, the SAA shall, at its next meeting, hold an election to fill the unexpired term, except that if the vacant office is that of President, the Vice President shall become President. When this occurs, the now-vacant office of Vice President shall be filled by election at the next meeting of the SAA.

Section 2. Permanent committees shall consist of:

SAA Grievance Council appointed in accordance with Regents' Policy. SAA Nominations Committee - three appointed by the president, one from each geographical location.

Section 3. Standing committees shall report to the SAA.

Section 4.

a. The Statewide Administration Grievance Council shall be appointed for each occurring grievance with two members appointed by the SAA, two members appointed by the president and the chair.

b. The Nominating Committee duties and reporting are as specified in Article III, Section 1 of the Bylaws.

Section 5. If a committee member misses three meetings of that committee, that member's position shall be declared vacant unless a majority of the committee present votes to sustain the membership of the individual.

The chair shall notify the SAA, through the President and the Secretary of the SAA, of any vacancies.

Committee members assume office on July1 following election, or upon appointment. All permanent and standing committees shall elect a chair within their first meeting following July 1. Should an elected chair not be sustained to the committee due to absence, the committee shall then immediately elect a new chair, who shall notify the SAA through the SAA President and Secretary of both the vacancy and the change in chair.

A meeting to declare vacancies due to member absence can be called by any member of the committee, but must provide at least five working days' notice to all members of the committee.

Section 6. Each committee serves as constituted, the term of office being July 1 to June 30. Each committee shall be constituted at the spring face-to-face meeting of the SAA, subject thereafter to adjustment according to other sections of the Bylaws. Any June meeting of standing committees shall be composed of current year and future year members, to allow for a smooth transition. At least one voting member of each committee must not have served on that committee during the previous term of office.

Section 7. Any employee eligible to vote in the SAA elections is eligible to serve on committees as defined by these Bylaws.

Section 2. Special meetings or meetings of the SAA may be called by the Vice President for University Relations, the President of the University, by a simple majority of the SAA or upon written request of one-fourth of the SAA membership.

Section 3. The agendas of each regular or special meeting of the SAA and the Executive Committee shall be distributed to the SAA membership by the governance office at least ten calendar days prior to the meeting.

Section 4. Each body of the SAA shall keep a record of its proceedings. The minutes of all meetings shall be available to members of the SAA and are available to the public. All approved minutes and upcoming meeting agendas of any one of the standing committees (Article V Section 1.a-d) shall be distributed in a timely manner to an officer of all of the other standing committees.

Section 5. All meetings of the SAA, are open to all members of the University and the general public; however, only members of the SAA may participate in the meeting unless the rules for participation in a meeting are suspended by a two-thirds vote of the members present.

The SAA may meet in closed executive session at any meeting when the subject to be discussed tends to prejudice the reputation or character of any person, and when the subject under discussion includes matters which are required by law or university policy or regulations to be held confidential.

Section 6. Any regular or special meeting of the Assembly or any of its bodies may be conducted by teleconference.

Section 2. A roll-call vote shall be ordered if requested by one-third of the members present.

Section 3. Motions are acts of legislation, while resolutions are advisory in nature and intended to reflect the general will of the SAA.

Section 2. Amendments to the Bylaws shall have first reading and discussion at the first meeting after they have been received. The amendments may then be voted at the same meeting or postponed for further consideration.

Section 3. Approval of Bylaw amendments shall be by a simple majority of the voting membership of the SAA.

Section 4. Approved Bylaw amendments shall be sent to the Vice President for University Relations and to the President of the University for information.