Draft Minutes
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1. Call
to Order and Roll Call
Lisa
Sporleder, Statewide Administration Assembly, Chair
Jeri
Cary, UAS Staff Council, Vice Chair
Jana
Ring, UAS Staff Council
Lori
Merdes, Statewide Administrative Assembly
Bob
Kizer, UAA APT Council
Maya
Salganek, UAF Staff Council
Kimberly
Stanford, UAA Classified Council
Jeff
Stepp, UAF Staff Council
Others Present:
Pat Ivey, Executive Officer, System Governance
Jodi Bailey, Administrative Coordinator, System Governance
Debra Carter, Employee Communications Specialist
Gwen
White, Budget and Institutional Research
Mike
Humphrey, Director of Benefits
2. Adopt Agenda
MOTION: Moved
by Kimberly Stanford, seconded by Maya Salganek, passed without objection.
“The
Staff Alliance moves to adopt the agenda for February 7, 2006 meeting. This action is effective
3.
Approve
http://gov.alaska.edu/Staff/minutes/2006/01-10.htm
http://gov.alaska.edu/Staff/minutes/2006/01-10.pdf
MOTION: Moved by Kimberly Stanford, seconded by
Jeff Stepp, passed without objection.
“The Staff
Alliance moves to approve the
4. Chair’s report
What
a busy month I’ve had. I don’t know if
it’s just me, or if everyone is feeling like they are three people, but these
are busy times at the
We
have included in our packets today some new information on tuition waivers
broken down by MAU and by waiver type.
Pretty much, it demonstrates that, should the administration choose to
hold to a higher standard those people using employee and dependent tuition
waivers, the effect will be small. Folks
using those waivers already do better than most other categories of waivers or
tuition-paying students. There has been
talk of changing the employee benefit to include some kind of “no pass, no free
tuition” clause, with some oversight for extenuating circumstances. As an employee and as a part-time student on
occasion, I have no problem with such a change to our benefit. As academic resources, namely classroom space
and instructor time, become more constrained, potential students should take a
hard look at what courses they realistically handle, and register
accordingly. This issue has been taking
a back seat to development of the new NORP retirement option, but should come
to the forefront again soon. It would be
good if we agree where we stand ahead of time.
We
also have new information on the current status of the ACAS recommendations in
our packets. It shows progress has been
made, but a lot of things have not been started. I’m hoping Jim Johnsen will be able to make
some of the comments. I can understand
that things change, and what seemed to be needed at one point might morph into
a new need. I just want a bit more
background on some of those points, and I’m sure Jim can explain that to us
fairly quickly.
We
will be moving to another room at the end of this meeting in order to meet with
Larry Chapman of Summex. Larry will
present demographic data included in the Management Report that was given to
the
It
is also time to start thinking about this year’s legislative session and our
annual Cookie Brigade.
5. Public Comments
No public comments.
6. Staff
Governance Reports – UAF, UAA, UAS, SW
UAF
http://www.uaf.edu/uafgov/staff/index.html
Maya
stated that the group finished their orientation for the new members and their
first full group meeting will be the 22nd of February. At the orientation they did a poll to see
what issues they were most interested in.
The main concern was primarily the possible changes to the education
benefit.
She
also informed the group that there have been some layoffs on campus and there
are grievances being filed because of the reasoning of their discharge.
UAF
is also discussing the option of changing the admission standards for entering
a baccalaureate program; the student will need a minimum GPA or SAT/ACT
score.
UAA
http://www.uaa.alaska.edu/governance/classified/
http://www.uaa.alaska.edu/governance/apt/
Kim
stated that the Classified Council met last Thursday and the ad hoc events
committee is creating ideas for their spring activity. Staff development day is being coordinated. Training and information work shops will
include wellness issues.
The
Provost search is going well with five candidates coming to campus for a face
to face interview.
The
Assembly met on January 12th and will meet again next week. They talked about NORP 2, tuition waivers and
educational benefits.
The
APT Council met on Thursday, and Will Jacobs visited to discuss the same Human
Resource issues as at the Assembly.
UAS
http://www.uas.alaska.edu/staffcouncil/
Their
last meeting was on January 26th and Kurt Mc Alister came and
discussed the retirement plans and the upcoming changes.
SW
Lori
gave an update on their last meeting and stated that the Love inc. and the food
bank drive concluded positively. She
also stated that the retirement issues were discussed in great detail along
with the OIT merger.
7. Employee
Relations
7.1 Jim Johnsen, Vice President, Faculty and
Staff Relations
7.2 Director of Faculty Staff Development
Recruitment
Human Resources received 13 applicants and they
have been taken down to six. Jim will do
telephonic interviews in the next week and the applicant pool will go down to
two or three. Jim stated that the
applicant pool is impressive and he will be able to do face-to-face interviews within
the next couple of weeks.
7.3 Employee Education Benefits
http://gov.alaska.edu/staff/projects/2004-tuitionwaiverstats.pdf
http://gov.alaska.edu/staff/projects/Tuition-Waiver-Awards-FY03-FY05.pdf
http://www.alaska.edu/bor/policy/4p/p04-06.html
http://www.alaska.edu/bor/regulation/4r/r04-06.html
http://gov.alaska.edu/council/2005-10-06.employee-dependenttuitionwaiverreportA.pdf
http://gov.alaska.edu/council/2005-10-06.employee-dependenttuitionwaiverreportB.pdf
Gwen White discussed the data that had been
collected by her department, and the documents reflect how many students use
waivers and what their grades were per MAU.
Her department also looked into how the waivers were being distributed
to students and how they were graded.
The difference in the grades reflects the different students and how
many courses are offered by campus. UA In Review does reflect the regular
students versus the waiver students and drop rate. UA In Review
will be updated every year to reflect the changes of admittance with the new
regulation being introduced.
Jim informed the group that the suggested changes
to the policy will continued research but there will be no changes to the
tuition waiver benefit in the near future.
7.4 Legislative Update
http://gov.alaska.edu/Hamilton-to-advocates-final-1.pdf
There are a few Human Resource bills in the
legislature docket, but they were not initiated by the University.
Maya discussed Senate Bill 141, which is
determining the future of the COLA benefit for the current retirees.
7.5 Wellness Project Update
http://gov.alaska.edu/staff/Projects/UAK-HRA-Managment-Report-2006.pdf
The Wellness Project will
be discussed after this meeting is adjourned.
Summex will present the Management Report data in a separate
presentation immediately following the Staff Alliance meeting.
7.6 ACAS 2
http://gov.alaska.edu/staff/2006-01-31-ACAS-Summary.pdf
http://gov.alaska.edu/staff/2006-01-31.ACAS2-FA-status-report.pdf
Jim Johnsen gave updates on some of the initiatives
and gave reasons as to why they are delayed or haven’t begun. He has solicited updates from the previous
members of ACAS, to give detail to what initiatives have been completed or still
in progress.
7.7 NORP II – New Retirement Plan
http://gov.alaska.edu/staff/2006-02.Retirement-System-Revision-BORreference-2.pdf
http://gov.alaska.edu/staff/projects/BoRhrcommRetirement20Jan06.pdf
http://gov.alaska.edu/staff/2005-12-7BOR-AGENDA-ADDENDUM-NORP.pdf
http://www.state.ak.us/drb/news/retirement-system-funding.pdf
NORP and
NORP II have become one NORP, and the 51 members currently enrolled will be
grandfathered into the new program. This
NORP will be open to all new employees hired after
7.8 Retirement Committee Update
The retirement committee was considering two new
NORP plans for staff and faculty, and the contribution rate would’ve been 10%
for staff and 12% for faculty. After
further discussion, they agreed the contribution rate will be 12% for everyone.
They currently have a meeting in
7.9 Human Resources Council Update
The
group discussed the failures and successes over the past couple of years with
Human Resources. They also discussed the
university goals and worked on four of the seven. There is another meeting scheduled to discuss
the other three goals, and they will try to measure the effort. The group would also like to focus on how to
inform staff better of any changes regarding Human Resource issues.
Maya
stated that she attended the last meeting and found the group atmosphere intriguing
and very informative. The group will
likely meet face to face more frequently because they are more effective. The group reflects that the people involved
are competent and have feelings for the employees.
8. Governance
Regulation
http://gov.alaska.edu/staff/projects/2006-01-20.governancereg.pdf
Kim
stated that the ad hoc committee made some changes and is awaiting Staff Alliance
approval before sending it to the Regents.
Lisa would like Roger Brunner to look over it before it goes further to
avoid it being denied again.
9. Spring
Retreat and Cookie Brigade-Juneau
The
group will discuss the upcoming annual Cookie Brigade in
10. Agenda
items for next meeting,
Director of Faculty Staff Development Recruitment,
Legislative Update, Wellness Program, ACAS 2, NORP and the Retirement
Committee, Governance Regulation, Spring Retreat Cookie Brigade
11. Other
items of interest
No
other items of interest.
12. Comments
No comments.
13. Adjourn
Meeting adjourned at